AFTA Payment Information

Current or recent former employees will be paid through the University of Arkansas Libraries Human Resources Department. Depending on your employment status, your paperwork and process may vary. Staff members may have to sign an offer letter for a temporary employment position. Faculty may only need to sign a form offering additional compensation. Please reach out to Kathy Riggle with any questions at kriggle@uark.edu.

Depending on the length of time since your last date of employment with the University of Arkansas, you may be paid as a university supplier instead. Please see the tab for individuals who do not work for the University of Arkansas for more information about that process. 

For current and recent employees:

1. Please complete the following form: AFTA Payment Questionnaire.
2. AFTA staff will provide payment details to the Libraries’ HR Partner, Kathy Riggle. Note: we must provide this information at least one month in advance of the date of service for any work you complete on behalf of AFTA. Failure to disclose your employment status to AFTA in a timely manner may result in the cancellation or rescheduling of any service you provide.
3. The University of Arkansas Libraries HR Partner will contact you with the appropriate forms to sign. Depending on your employment status, you may need to complete a background check.

Individuals who are not U of A employees will be paid through the University of Arkansas Libraries Office of Procurement and Accounts Payable. The University of Arkansas utilizes software called Workday for budget management and a program called PaymentWorks for supplier management. Individuals, regardless of payment type from AFTA, are entered into Workday as suppliers/vendors. Please reach out to Mike Krom, Business Officer, with any questions at mkrom@uark.edu.

Please note, if you are a current student of the University of Arkansas (but not an employee), please contact AFTA’s director first: Virginia Siegel at vdsiegel@uark.edu.

For Non-U of A Employees:

1. Please complete the following form: AFTA Payment Questionnaire.
2. AFTA will follow up with any additional paperwork needed to process your payment.
3. AFTA staff will provide payment details and paperwork to the Libraries’ Business Officer, Mike Krom.
4. Look for an email from PaymentWorks on behalf of the University of Arkansas inviting you to register as a supplier/vendor with the university. You will complete an online form. Please contact Mike Krom if you have any questions or run into any issues (mkrom@uark.edu). For more information on PaymentWorks, visit the University of Arkansas Business Services website. For full terms and conditions of procurement and to see a complete list of certifications required by law when registering as a vendor in PaymentWorks (section VII), visit: https://uasys.edu/system-office/finance-and-administration/procurement/.
5. The University of Arkansas Libraries payment will be issued to you following UAF approval of your supplier registration. Please note that should you elect to have your payment mailed as a check, we do not have control over the timeliness of the U.S. Postal Service. University processes often encounter delays. AFTA makes no guarantee of disbursement date. Individuals or sole proprietorships are not entitled to charge AFTA late payment penalties or fees.

Please contact AFTA’s director, Virginia Siegel, for more information:

Email: vdsiegel@uark.edu

The payment process for non-University of Arkansas organizations will depend on the nature of the service.  For sponsorships and advertising, the University of Arkansas Libraries Office of Procurement and Accounts Payable will complete a PO (Purchase Order) request.  For reimbursement or payment for services, the organization will need to provide AFTA with an itemized invoice detailing the services provided, rates of service, and contact information required to issue payment. Please reach out to Mike Krom, Business Officer, with any questions at mkrom@uark.edu.

For Sponsorships/Advertising:

1. Please provide AFTA with documentation about the event to be sponsored (website, event write-up, poster, and/or event graphics) as well as information about how AFTA and the University of Arkansas Libraries will be acknowledged for the sponsorship.
2. AFTA will follow up with any additional paperwork needed to process your payment.
3. AFTA staff will provide payment details and paperwork to the Libraries’ Business Officer, Mike Krom, who will complete a PO request.
4. The University of Arkansas Libraries payment will be issued to you following UAF internal approvals. Please note that should you elect to have your payment mailed as a check, we do not have control over the timeliness of the U.S. Postal Service.

For Reiumbursement and Payment for Services:

1. Please provide AFTA with an invoice detailing the services provided, rates of service, and contact information required to issue payment.
2. AFTA will follow up with any additional paperwork needed to process your payment.
3. AFTA staff will provide invoice, payment details, and any required additional paperwork to the Libraries’ Business Officer, Mike Krom.
4. Your organization will be required to enroll as a University of Arkansas vendor/supplier. Look for an email from PaymentWorks on behalf of the University of Arkansas inviting you to register as a supplier/vendor with the university. You will complete an online form. Please contact Mike Krom if you have any questions or run into any issues (mkrom@uark.edu). For more information on PaymentWorks, visit the University of Arkansas Business Services website. For full terms and conditions of procurement and to see a complete list of certifications required by law when registering as a vendor in PaymentWorks (section VII), visit: https://uasys.edu/system-office/finance-and-administration/procurement/.
5. The University of Arkansas Libraries payment will be issued to you following UAF internal approvals. Please note that should you elect to have your payment mailed as a check, we do not have control over the timeliness of the U.S. Postal Service.

Updated December 5, 2024

For complete program information, visit the Folk and Traditional Arts Apprenticeship Program website.

• Please note that mentor artist and apprenticeship stipends will be paid directly to mentor artists and apprentices selected for the program following the completion of all required apprenticeship paperwork. 
• Mentors may choose to accept the apprenticeship funds on behalf of the apprentice and disperse funds to the apprentice on their own. In this case, only the mentor needs to fill out the payment form. Please let us know in advance if you choose this option.
• While artists may have businesses, please note that AFTA only makes apprenticeship awards to individuals (or sole proprietorships owned by an individual receiving the apprenticeship award).

Required paperwork prior to payment includes:

• Apprenticeship Participation Agreements (One copy each from the mentor artist and apprentice).  If the apprentice is under the age of 18, the apprentice’s release form must be signed by the apprentice’s parents or legal guardian. See the Apprenticeship Program website for the most up-to-date copies of the Participation Agreement.
• Release and Waiver of Liability Form (One copy each from the mentor artist and apprentice).  If the apprentice is under the age of 18, the apprentice’s release form must be signed by the apprentice’s parents or legal guardian.
• AFTA Payment Questionnaire (mentor and apprentices)

Once all this paperwork is in place, AFTA will begin the payment process (see above for information about how payments are issued).

For complete program information, visit the Community Scholars Program website. 

Guest speakers

Guest speakers are paid via the system for individuals detailed above.  Please complete the AFTA Payment Questionnaire as soon as possible to ensure that we utilize the proper process for payment.

Venues

As grant funds allow, AFTA can provide up to $300 per night to the hosting venue for each Community Scholars Program session held. This funding is offered as a benefit to AFTA’s local collaborating partners. AFTA will notify the venue if this funding is available. Organizations will be asked to provide an invoice to AFTA for the venue space. Please contact AFTA at arfolk@uark.edu for more information about this part of the Community Scholars Program.

For complete program information, visit the Arkansas Folklife Web Series website.

Guest speakers

Guest speakers are paid via the system for individuals detailed above.  Please complete the AFTA Payment Questionnaire as soon as possible to ensure that we utilize the proper process for payment.